New job E T Temporary in Tamil Nadu
|E T Temporary|
E T Temporary
Company : World Bank Group
Salary : Details not provided
Location : Tamil Nadu
The World Bank Group Finance and Accounting (WFA) Vice Presidency Unit, is responsible for all aspects of financial accounting, reporting and the internal control framework for the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), the International Finance Corporation (IFC) and the extensive Trust Fund/Partnership portfolio of those entities. The VPU is also responsible for expressing a Finance viewpoint on controls over Bank Group operations.
WFA comprises the following functions: Financial Instruments Accounting and Valuation; Loan Operations; Accounting Business Services; Financial Analysis and Reporting; Accounting Policy; Documentation and Communication; Advisory Services; and Operational Risks and Controls. These units collectively include approximately 500 staff, of which approximately 170 are in Washington, D.C., with the remainder in regional offices including the largest in Chennai, India.
The Financial Controls Department (WFAFC) is responsible for the fair recording and reporting of the World Bank Group’s administrative expenses and fixed assets This includes delivering core accounting services and support, providing guidance to WBG business units on the development and maintenance of an effective system of internal controls, and providing strategic leadership on complex business issues pertaining to administrative expenses. The department is also responsible for payroll accounting for the World Bank Group. Additionally, the department is also responsible for oversight over Valuation and Analytics of Financial Instruments in the World Bank’s portfolios.
Unit and Payroll Team Overview:
WFA’s Accounts Receivable, Payroll and Tax division (WFAPT in HQ and WFAPA in Chennai), part of the Financial Controls Department, will be responsible for ensuring that (i) accounts receivable are recorded, monitored and collected in a timely and efficient manner, (ii) salary and benefit payments to the WBG staff are processed in a timely and efficient manner, and (iii) tax allowances to the WBG staff and retirees are processed in a timely and efficient manner. It also provides strategic leadership and guidance to business units across the WBG on developing and maintaining an effective system of internal controls over AR, payroll, and tax.
The Payroll team in Chennai is responsible for processing of Salary & Benefit payments to the Bank group staff on a fortnightly basis. This includes ensuring proper controls over the entire process and adhering to the Bank’s policies and procedures. All tasks included in the payroll schedule need to be performed timely to ensure the accuracy of Payroll payments. While Chennai assumes the responsibility for delivering the services at the performance levels specified in the Service Level Agreement (SLA), HQ payroll provides all the necessary documents and support to respond to questions and problems promptly.
Duties and Accountabilities:
The ETT's responsibilities includes but not limited to the following:
- Verify worklist transactions to ensure accuracy and completeness;
- Calculate earnings/deductions in situations when the pertinent information is missing from the worklist report;
- Review calculations: each calculation is reviewed by another person to ensure accuracy;
- Review Retro Earnings/Deduction Reports, to verify accuracy and enter any necessary corrections;
- Create Retro Earnings/Deduction, to generate retro earnings and deductions that were not included in the original report;
- Enter the data corresponding to some earnings/deductions, such as Bretton Woods, Social Security, Continuation of Insurance, 401K;
- Review reports: Done before the payroll cycle is closed, to ensure the validity of the payments being made e.g., Staff being paid in two paygroups, Terminated/LWOP staff with pay in the current payroll cycle, etc.;
- Send necessary information to staff and managers (such as memo to Managers regarding overtime payments that exceed Payrolls’ Control Threshold; overpayment letters notifying staff of the establishment of an Accounts receivable);
- Resolve issues with HRS (eg duplicate payments, overdue payments, pending actions);
- Resolve issues with Systems that affect the closing/payment. These problems usually relate to data transfers from HR to Payroll and SRS to Payroll that could result in over/underpayment Eg. incomplete feeds from SRS, insufficient/inconsistent data on the retro-reports;
- Research and reply to staff queries within the service standard of twenty-four hours;
- Answer queries and provide information/analysis requested by external auditors and internal auditors;
- Update desk procedures for each business function;
- File documentation.
- Prepare off cycle;
- Selected general ledger account download, identify and provide open items for clearing.
- Process salary advances to the staff who request payment in alternate currency, when they are on assignment or Telecommuting arrangement as approved by HR/Legal.
- Undergraduate degree in accounting/finance/commerce from a reputable institution with a minimum of three years’ relevant experience preferably with a multinational organization.
Core Technical Knowledge
- Full proficiency in Microsoft Windows applications, namely Excel, Word and Power Point. Demonstrated ability to learn new technology quickly and effectively use it for maximum productivity
- A proven track record of problem-solving skills in an automated accounting environment; Experience with SAP enterprise resource planning system R3 is desirable, but not required
- In-depth, detailed understanding of Payroll systems, preferably PeopleSoft Payroll module and its control features and configuration capabilities/implementation at the Bank (Global Payroll 9.2)
- Strong communication skills to present oral and written analyses
- Exhibit a personality that enables the incumbent to be client focused, flexible and an excellent team player. Ability to effectively work with other staff in the department and elsewhere in the Bank
- Meet WFA Core Competencies at GD level (given below):
WFA Core Competencies
- Client Understanding and Advising - Looks at issues from the client’s perspective and takes action beyond normal expectations to ensure client satisfaction. Analyzes situations and determines alternative or creative scenarios and approaches to add value to the business in new and different ways. Works within the team and with other specialty areas to define client needs and develop the best approach to meet client needs. Sees how ideas and best practices from other specialties can be adapted or applied to address client issues.
Broad Business Thinking - Keeps informed on business operations. Inquires about the relationship of delivered support/services to the business as it pertains to assigned area of responsibility and related projects. Seeks out relevant information related to clients from available sources including supervisors, peers, clients, intranet/Internet, and documentation. Provides a business-based rationale for determining the necessity of incremental improvements and communicates viewpoint using the client’s own terminology with limited jargon
Project Management - Sets personal objectives and goals and manages use of own time. Works towards accomplishing own daily, weekly and annual objectives. Learns from mistakes and adjusts goals and courses of action to meet changing needs. Sets priorities for his/her work in order to stay on top of the workload and tackle the most important issues first. Considers work/project timelines and the time it takes to get things done. Sets priorities, properly plans, keeps track of activities completed and in progress, and keeps clear, detailed records of activities related to accomplishing stated objectives, arrangements, etc.
Analytical Thinking - Gathers and links data. Reviews for non-conformity and gathers further information in response to problems. Collates and reports information. Identifies direct cause-and-effect relationships. Identifies trends and exceptions. Investigates to define problems more accurately. Sorts information in order of importance. Identifies relationships and linkages between components. Identifies variable potential causes and effects. Solicits guidance to define criteria and assign values of importance and urgency. Escalates issues of both a routine and exceptional nature.
Policies and Procedures - Exhibit working knowledge of policies and procedures applicable to carrying out daily responsibilities. Abide by relevant policies and procedures in completing various tasks. Demonstrates knowledge of the most used policies and procedures and applies them when situation is clear and lacks problems. Can exercise independent judgement regarding relevant policies and procedures.
Risk and Controls - Demonstrate understanding of key risks and internal control procedures in the related processes. Able to identify key risks and mitigating control steps in own functional areas. Perform internal control procedures in compliance with the overall risk and control framework. Takes proactive measures to know the internal control procedures (e.g., talks with business leaders about their goals and priorities).
Information Technology and Systems - Exhibit working knowledge of key information technology and main systems in own function areas. Effectively utilize such technologies and systems to successfully carry out work programs.
Communication - Express and exchange information in a clear and concise manner (Writes clearly and concisely simple work-related documents). Listen actively and confirm understanding. Recognize own biases and assumptions and tries to understand the impact of others' cultural norms on communication styles. Contribute to a transparent and engaging work environment by sharing views and ideas openly and professionally. Uses clear and easily understood writing styles when communicating technical information to non-technical individuals. Understands that different writing styles are required for different documents or audiences.
World Bank Group Core Competencies
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Note: The selected candidate will be offered a one-year appointment, renewable for an additional one year, at the discretion of the World Bank Group, and subject to a lifetime maximum ET Appointment of two years. If an ET appointment ends before a full year, it is considered as a full year toward the lifetime maximum. Former and current ET staff who have completed all or any portion of their second-year ET appointment are not eligible for future ET appointments