New job Assistant Facilities Manager in Haryana

Assistant Facilities Manager
Assistant Facilities Manager

Assistant Facilities Manager

Company : JLL
Salary : Details not provided
Location : Haryana

Full Description

About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Assistant Facilities Manager

Work Dynamics
What’s your ambition? Is it a big goal or small steps? Professional or personal? We’d like to know because at JLL, we make your ambitions our business.
And if you have ambitions in (Workplace), join us to be inspired by the best.

What this job involves:
General Purpose
Assistant Manager, Facilities will be responsible for managing all aspects of the facility management service delivery system in Accenture during the shift. In this capacity, the Assistant Facility Manager is accountable for the completion of pending works that needs high priority to complete in the required shift.
Main Job Duties and Responsibilities
Helpdesk/Mailroom Operations
To provide management advice on Helpdesk/Mailroom for escalated issues during the shift
To ensure immediate response to all priority calls from employees and Siebel team during the shift and follow escalation process
To ensure accident or crises management is addressed immediately
Clearing of C-mail / Government agencies mail to the proper recipient

Front Office Operations
To provide management advice for Front Office for escalated issues during the shift.
To ensure immediate response to all priority calls during the shift and follow escalation process
To take rounds of front office, lobby area, rest rooms to ensure a high standard of housekeeping & upkeep.
To ensure immediate response to all priority calls during the shift and follow escalation process

Security Operations
Attending the shift briefing
To ensure Security muster, deployment and make sure to acknowledge on the register for any penalties/comments for the improvement in security services
To ensure that the security assignment manager or security in-charge of the facility is being updated on the clients/VIP visits
To ensure that the security related issues are discussed with security assignment manager on priority for the shift and ensure there is an action and tracking for the issue closure.
To ensure that security staff adheres to GAP norms.
To discuss and assist facility manager and security Manager (pan India) on monthly basis on the vendor performance matrix.
To ensure the Grooming of the staff
To manage the overall key room, clock room and time office operations.
To ensure weekly training is imparted and staff grooming standard is maintained.
Answering the employees query on phone and mails replying.
Ensure to implement all process/ procedures on ground effectively.

Housekeeping Operations
Attending the shift briefing
To ensure Housekeeping muster, deployment and ensure acknowledgment on the register for and penalties/comments for the improvement in housekeeping service
To ensure that the housekeeping duty manager or housekeeping in-charge of the facility is being updated on the client’s/VIP visits
To ensure that the housekeeping related issues are discussed with housekeeping duty manager on priority for the shift and ensure there is an action and tracking for the issue closure
To ensure a facility walk through to check on all rest rooms, breakout area, workstations, meeting rooms, cabins, common areas, development areas for the quality of the housekeeping services.
Identification, on time closure and reporting of snags
To discuss and assist facility manager on monthly basis on the vendor performance matrix
Ensure all the Siebel housekeeping calls are closed on priority and within TAT without escalations

Cafeteria Operations
To ensure caterers maintain a high standard of hygiene & cleanliness in the services areas
During food run out situation, ensure the matter is escalated to catering lead and coordinate with the catering vendor or any other alternative arrangements
To ensure random food samples test is done by Accenture authorized vendor and results are taken up accordingly.
To manage and supervise the quality, quantity and the cost of meal and refreshments being served in the cafeteria.
To ensure that the operating hours, menus will be prominently displayed in all prominent places in the cafeteria.
To conduct quarterly traffic analysis and ensure that waiting time on the cash counter and food counters and Sodexho counters shall be within tolerable limits.
To ensure that the table & chairs are cleaned at all times and the frequency shall be modulated according to the traffic.
To ensure that tracking is done on the vendor crockery like spoons, plates etc. to ensure no shortages.
Should conduct monthly random Kitchen audit of the vendors.
Escalate Facility Manager and then Accenture Lead on escalations.
Ensure the hygiene of the cafeteria vendors operating in stalls.
Ensure PPE are used by vendor staff while serving, cooking, and washing.
Answering the employees query on phone and mails replying.

General Operations
Always ensure upkeep of breakout area & reprographic equipment’s and take necessary actions as required.
To ensure all such communication is entered in the duty manager logbook to inform the next shift person. Proper handing over and taking over to be done.
To go for facility, walk around and ensure Walk around map & Guide is followed and maintained.
To adhere to Accenture Policies, Processes & procedures and the statutory documents
To adhere to Accenture SLA & KPI as agreed with JLLM
To assist Facility Manager in all such ISO, Internal, External, audits that happen at Accenture and ensure necessary documentation are done
To coordinate with engineering team for any issues that need help.
Plan & train TPV staff on Accenture policies and requirements.
Daily and monthly updating of OLA in the SMDRS tool.
Important and VIP client visits to be coordinated with Events team and should be managed without escalations.
Should have complete knowledge & functionality e. Fit tools (VMT, IMT, Site Ops. Site Inspection tool), BGC and work permit tool.
Should govern overall pest control, carpet maintenance, Wellness room, Ambulance, Indoor plants, Recreation room and Gym activities.
Should conduct all the scheduled meeting and focus meets with projects as per calendar.
Should participate and manage half yearly fire drill.
All daily, weekly, and monthly reports to be shared on time.
All the relevant checklist to be governed and maintained as per requirement.
Should be able to grab and adopt to all the new implemented initiatives

Additional responsibilities
Making and reviewing of DM, Helpdesk and Mailroom roster.
Weekly & Monthly reports like MMR, FL Templates, etc. are prepared and shared on time.
Taking interviews for Security manager, housekeeping manager and Helpdesk candidate.
Assisting in maintaining requirement compliance score and all the parameters.
Preparing and sharing JLL team attendance.
Assisting FM/Sr. FM in additional requirement like handling escalations, any special reports
Assisting FM in additional requirement like handling escalations and special reports.
Conducting random audit for mailroom, helpdesk, time office, VMS, café counters, Wellness room, cloak room, etc. and sharing the report with FM & respective department for actions.
Managing workplace stores.
Understating and managing of office services budget
Conducting training for the team members and TPV staff on Ethics, Back to basic, code of conduct, BCP and Accenture process and policies
Helping and training new joiners in the team
Ensuring implementations and effectiveness of new initiatives.
New initiatives
Managing site operations in absence of WM.
Coordinating with transport and event team on any important aspects.
Assisting WM during crisis situation/BCP
Ensure to have good knowledge about the polices & procedures of site specific

Sounds like you? to apply you need to be:
Education and Experience
Qualification : Degree
Overall Experience : 3 – 6 years
Industry Type : FM Services, IT, Hotel
Industry Experience : 3 years
Technical Skills : MS Office & Mail Communication,
Generic Skills : Communication, Interpersonal, Vendor Management
Behaviors : Teamwork, Learning attitude & Positive thinking
Key Competencies
Organizational and planning skills
Communication skills
Information gathering and monitoring skills
Problem analysis and problem-solving skills
Judgment and decision-making ability
Initiative
Confidentiality
Team member
Attention to detail and accuracy
Adaptability

What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Keep your ambitions in sight and imagine where JLL can take you...

Apply today!
What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
We can’t wait to see where your ambitions take you at JLL. Apply today!

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