New job HR - Admin - Finance & Accounts Officer in Rajasthan

HR - Admin - Finance & Accounts Officer

HR - Admin - Finance & Accounts Officer

Company : Educate Girls
Salary : Details not provided
Location : Rajasthan

Full Description

Designation HR-Admin-Finance&Accounts Officer
Department HR-Admin-Finance&Accounts
Location Jaipur
Employment type Employment contract / Consultant
Report to District Incharge & HR-Admin-Finance&Accounts Specialist
Positions reporting to this role -
Employment level Junior

Version No:

JD No.: Version No.:

Effective date: July 2021 JD approved by: Project Lead

Organization Background
Established in 2007, Educate Girls (a project of 'Foundation to Educate Girls Globally') is holistically tackling issues
at the root cause of gender inequality in India's education system that has helped to ensure over 90% enrolment
and higher attendance as well as improved school infrastructure, quality of education and learning outcomes for all
girls.
Our comprehensive model helps communities assess their school situation, initiate action plans and empowers
them to sustain positive results at the lowest cost. Educate Girls believes that if girls in the most backward gender
gap districts are educated now, they will have the potential to enter the formal economy, gain employment and lift
their families out of poverty. By leveraging the government's existing investment in schools, Educate Girls delivers
measurable results to a large number of beneficiaries and avoids duplication or parallel delivery of services.
Because of the sustainability and scalability of the model, Educate Girls has grown from a 500-school pilot project
in the Pali district of Rajasthan to now serving thousands of schools, reaching millions of children in some of India's
most remote areas. The non-governmental organization has a management and outreach office in Mumbai and
operations in Rajasthan, Madhya Pradesh, and Uttar Pradesh and is committed to launching interventions in
multiple new geographies across India over the coming years.

For further details about organization please visit www.educategirls.ngo

Our Values
Gender Equality Being able to treat people equally irrespective of gender
Integrity Possess the ability to “know and do” what is right
Excellence Being outstanding or extremely good, striving to lead by performance excellence

Collaboration Working effectively and inclusively with a range of people both within and outside of the organization

Empathy Being able to understand and share the feelings of another and use that understanding to guide our actions

Our Competencies
Strategic Thinking – Think big yet

act focused
Taking Ownership – Feel

responsible & accountable
Analytical Thinking – Stay true to

your data
Developing Talent – Growing and taking people

together
Ensuring Alignment – Think differently but work

together

Scope & overview of the role:

This document reflects the job content at the time of designing the job description and will be subject to periodic change in the light of
changing operational and environmental requirements. Such changes will be incorporated in the job description on annual basis

The HR-Admin-Accounts Officer will be responsible to administer the HR, accounting and administrative
requirements of the district offices under WE project. Ensure optimal utilization and documentation of all
HR-Admin-Accounts aspects in the district offices in accordance with organizational norms and project
requirements.

Areas of Responsibility:

ACCOUNTS:
Making payments and receipts as necessary for the business and recording them in accounting software
(Tally) in a timely manner.
Make necessary journal entries as appropriate for appropriate accounting as per standard procedures.
Ensure necessary documents are maintained for any transactions that are accounted in the software.
Manage the bank account/s of district.
Preparing Bank Reconciliation statement periodically as per practice
Prepare monthly fund request for the district in consultation with the District Lead. Prepare variance report
with narratives.
Track the fund request against utilization of funds over a period; highlight issues pertaining to variance to
accounts officer.
Ensure legal payments such as TDS, Provident Fund, Professional Tax and Service Tax as applicable are paid
in time and the reports pertaining to them are submitted on time
Coordinate in case of periodic audit visits done by auditor’s office to the district and provide them with
necessary information, documentation as necessary for completion of timely audit.

HR:
Responsible for end to end recruitment, onboarding & induction at district level
Maintain the personal files of the positions mentioned above at district level and update them regularly.
Track attendance, leave database, eligibility, availed and closing balances of leaves of all district staff
Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee
wise in specified format for processing payroll.
Track Probation reviews with timelines and ensure outcomes are communicated formally through letters.
Communicate the process of annual / midyear appraisals, receive, verify the forms and share the
consolidated outcome in specified formats.
Ensure that contract renewals are done in a timely manner.
Manage exits, conduct exit interviews in specified formats
Follow up for the clearance certificate and ensure final settlement is done within standard agreed timeline.
Responsible for employee engagement activities

ADMINISTRATION:
Process all procurement requirements of the region as per EG procurement policy and protocols in
consultation with the HR-Admin-Accounts Specialist at the State Office – this includes, identifying local
vendors, collecting quotations, preparation of comparative table, for doing all due diligence for finalizing
procurements.
Maintain procurement and Inventory register at district level
Make all logistical arrangements – Venue booking for meetings/conferences/workshops/trainings, etc.
Travel (local and outstation) & Accommodation for staff, visitors, consultants, etc.; Transportation of any
materials in the project locations.
Responsible for Office maintenance & security. Supervise the cleanliness of the office. Be the main contact
person with Land-lord for any office building related contracts and resolution of issues

This document reflects the job content at the time of designing the job description and will be subject to periodic change in the light of
changing operational and environmental requirements. Such changes will be incorporated in the job description on annual basis

Manage Dispatch desk – recording of all incoming and outgoing surface mails and ensure that materials are
dispatched expeditiously and accurately to the relevant persons or department in the organization.
Manage IT related work such as - take monthly data Backups of all Laptops/Computers, Anti-virus checking,
ensure good internet, email/phone facility for smooth functioning

Core Responsibilities
This resource is directly responsible for the employee life cycle management of all employees at district
level. S/he will also lead the administrative function in the district and will be the finance in charge for the
district operations.

Liaise with:
Internal – All functions 
External – Bank, Vendors, recruitment consultants

Education Background:
Graduate / Post-Graduation in Commerce or Social Sciences

Work Experience:
2-3 years of experience in handling HR, administration & accounts function
A career in non-profit organization will be an asset

Skills Set:

o Soft skills:
o Teamwork
o Eye for detail
o Openness to learn
o Result-oriented
o Transparency and Accountability

o Technical skills:
o Working Knowledge of Tally ERP 9, Microsoft Office Inc. Word and Excel & TDS Provision
o Sound knowledge of HR, Admin, Accounting policies and procedures
o Data management 

Travel requirement:
Willingness to travel up to 25% of the time at the state / district / village level in program geographies.

"Educate Girls is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly
encouraged to apply for this position."

This document reflects the job content at the time of designing the job description and will be subject to periodic change in the light of
changing operational and environmental requirements. Such changes will be incorporated in the job description on annual basis


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